University Affiliation * University of Oregon Department or Program UO-Recognized Student Organization Fraternity and Sorority Life Not Affiliated Event Type Event Type * Meeting Special Event Request Type * Recurring meetings can be booked for one academic calendar only. Submissions are accepted as of August 1st for the upcoming academic calendar. Recurring Meetings have a maximum limit of 2 per week, with a 3-hour maximum per meeting. One-Time Meeting Recurring Weekly/Monthly Meetings Special Event Contact Information Your Name * Reserved on behalf of (if applies) ASUO Information UO Student Organization Name * Authorized Signer? * I am an authorized signer for my organization. I am not the authorized signer for my organization I'm not sure if I am the authorized signer Fraternity/Sorority Name * UO Department or Program Name * Billing Index Phone Number * Address Street Address Line 1 * Street Address Line 2 City * State * Zip * Email * Website Event Details Event Name * Are you a Vendor? No Yes Vendor Information Please note:Vendors may book a maximum of 3 days a week.Tabling booked only between 9 a.m-5 p.m. Vendor Type Let us know if you are only providing information or selling anything. Information Only Vendor Sales Vendor Start Date * If you would like a date past 4 years please contact us directly by phone. Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Year Year20232024202520262027 Start Time * Hour Hour123456789101112 : Minute Minute00153045 am pm End Date * Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Year Year20232024202520262027 End Time * Hour Hour123456789101112 : Minute Minute00153045 am pm Repeating Event Information How Often Does This Event Occur? * Weekly Monthly Other Please Describe * Last Event Date Please note that recurring meetings can be booked through July 31 of any given year only. If you have a recurring meeting on or after August 1 you can submit that request as of August 1 or after of any given year. Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Year Year2021202220232024202520262027 Pre-Event Time How much time do you need before the event start for your own setup/preparations? None15 Minutes30 Minutes1 Hour2 HoursMore Post-Event Time How much time do you need in the space after the event ends for your own break down/departure? None15 Minutes30 Minutes1 Hour2 HoursMore Event Description * Please provide a brief description of your event. Expected Attendance * Please provide a rough estimate of attendees to help us select an appropriate space for your event. Preferred Location If you prefer a specific space not listed here, please indicate preference at the end of the form. OtherEMU AmphitheaterEMU BallroomGerlinger LoungeEMU Meeting RoomOutdoor Lawn/Courtyard SpaceAcademic Building Classroom/Lecture HallTabling/Vending LocationRedwood Auditorium Preferred Location Vendor EMU Upper AmphitheaterFishbowl TerraceMain LobbyNorth Entrance Ground Level Room description * Please describe Classroom availability is based on term-to-term release dates maintained by the Registrar's Office. Contact us for info. Room Setup No Preference Banquet Classroom Clear Room Conference/Hollow Square Row Seating U-Shape Other Tabling Comments Tabling/vending spaces are 10’ x 10’ and include one 72” x 32” table and two chairs. If a different setup is wanted, please describe below: Room Setup Vendor 1 Table and 2 Chairs 2 Tables and 4 Chairs Please Describe Desired Setup Special Requirements Planned Activity Please provide a brief description of any special activities that you may need support for at your event. (e.g. Live music, dancing, etc.) Required Equipment Video Projection and/or Screen Laptop Sound System (for Music/Dance) Sound System for Speech (and background music) Specialty Lighting (Theatrical or Dance) Canopy/Tent Other Equipment/Services Requested Canopy/Tent Power Source Reserved Parking Other Please Describe Food and Beverage UO Catering Alternate Caterer/Food Services Alcohol Service Other Services Advertising Guest Wireless Access ADA Accommodations Reserved Parking Tickets/Ticket Sales (advance or door sales) Video Production Housing (in UO residence halls) Comments COVID-19 Notice * I agree Upon submitting this request to UO Scheduling and Event Services, you are acknowledging that you have read and understand the COVID-19 information provided by the University of Oregon which, in part, provides directives and guidelines concerning safety, permitted capacities, and the responsibilities of meeting and event planners. Leave this field blank