Requesting Space

Rooms/Classrooms

Because many of our facilities are in high demand, please contact us as soon as possible to ensure space and equipment availability. For larger events like conferences, concerts and performances, an initial planning meeting with our office should be scheduled at least one month prior to the actual event date.

Outdoor Spaces

Requests for the use of outdoor space around the EMU and across campus are handled on an individual basis and are subject to restrictions necessary to prevent conflict with previously scheduled classes and events/meetings. Please consult with our office for additional information.

EMU Spaces

Requests for the use of EMU spaces are handled on an individual basis and are subject to restrictions necessary to prevent conflict with daily business activities and previously scheduled events/meetings in the EMU. Please consult with our office for additional information.

Deadlines

The deadline for requesting space, equipment and staffing is 10 days before the event start date. Requests involving only space or in-room equipment can often be accommodated on shorter notice. Last-minute requests are taken as staff and equipment availability allows, with an added fee. Any event/reservation incurring room rental, labor or equipment charges is subject to at least partial assessment of the charges if the event/reservation is cancelled less than 48 hours before its scheduled set ready/start time.

Costs

ASUO Student Organizations and EMU Programs

There is no room/classroom/outdoor space rental charge for ASUO student organizations and EMU programs. However, your organization or program will be charged for equipment, event services staff, and equipment expenses necessary to facilitate your event.

UO Departments and Affiliated Organizations

There are room/classroom/outdoor space rental charges for all UO departments and affiliated organizations unless the event is free to attend. This includes registration fees, conference fees, catering charges, admission fees, donation requests, or any attempt to recuperate event-associated costs. Your organization or program will also be charged for equipment, event services staff, and equipment expenses necessary to facilitate your event.

Non-Campus Organizations

Non-campus organizations will be charged for room/classroom/outdoor space rental, event services staff, and equipment expenses necessary to facilitate your event.

Equipment Rental

Equipment rental is normally charged per unit at a daily rate. However, there are various "package" options that address multi-day and multiple-item use. In addition to equipment rental, staff charges are assessed for setup, operation, takedown, cleanup, supervision, and consultation. Large or complex functions will require multiple staff/crew. Because each event is unique, our staff will work with you to develop the appropriate pricing to serve your needs and budget.